7 Ready-To-Send Email Templates For Recruiters

An important part of being a recruiter is communicating with candidates & clients effectively.

Email is still, by a wide margin, the best way to reach out to both prospective clients & candidates. Trillions of emails get sent every year, but most end up being ignored. To increase the chances of your emails getting replied to, you need great email subjects & messages. Which is why we have drafted some awesome free email templates for Recruitment Consultants to use!

For Candidates

1. When Candidates Apply For a Job & You Think They’re A Good Match

Subject: Your Interest In [JobTitle] Role at [Company Name]

Hey [Candidate Name],

Thanks for applying. I’ve reviewed your application and feel you would be a great fit for the [Job Title] role. I would like to schedule an interview with you to take things forward.

Would you be free at [Date/Time] to get on a call? Reply with your phone number and I’ll get back to you.

Best regards,

[Your Name/Agency Name]

For Example:

Subject: Your Interest In iOS Developer Role at Apple

Hey Ryan,

Thanks for applying.

I’ve reviewed your application and feel you would be a great fit for the iOS Developer role. I would like to schedule an interview with you to take things forward.

Would you be free on 17 Jan 2019 at 9:41 AM to get on a call? Reply with your phone number and I’ll get back to you.

Best regards,

Richard/XYZ Recruitment Agency

2. Cold Email When You Find A Candidate For A Specific Job

Subject: An opportunity you don’t want to miss!

Hi [CandidateName],

Your experience working at [Current Company] makes you a great fit for the [Job Title] role at [New Company Name] headquarters in New York.

If you’re interested in exploring this opportunity and learning more about the compensation, benefits & culture, reply to this email with your phone number and the time you’d like me to call you.

Look forward to hearing from you!
Best regards,

[Your Name/Agency Name]

For Example:

Subject: An opportunity you don’t want to miss!

Hi John,

Your experience working at BMW makes you a great fit for the Powertrain Engineer role at Audi headquarters in New York.

If you’re interested in exploring this opportunity and learning more about the compensation, benefits & culture, reply to this email with your phone number and the time you’d like me to call you.

Look forward to hearing from you!
Best regards,

Richard/XYZ Recruitment Agency

3. Rejecting A Candidate

Subject: Your Job Application To [JobTitle]

Hi [Candidate Name],

Thank you for taking the time to learn about our company. We really appreciate the work you have put it.

Unfortunately, we will not be going further with your application for the [Job Title] role because of [Reason].

We will keep in touch and inform you about new opportunities which might be a good fit for you.

We wish you all the best for your career.
Best regards,

[Your Name/Agency Name]

For Example:

Subject: Your Job Application To Google

Hi Rick,

Thank you for taking the time to learn about our company. We really appreciate the work you have put it.

Unfortunately, we will not be going further with your application for the Android Tech Lead role. We received applications from many more experienced candidates, some with extensive experience in our industry — which you do not have.

We will keep in touch and inform you about new opportunities which might be a good fit for you.

We wish you all the best for your career.
Best regards,

Richard/ XYZ Recruitment Agency

4. Updating Candidate On Their Progress

Subject: Update From [Agency Name] On Your Job Application

Hey [Candidate Name]
Hope you are doing well!

Just wanted to give you an update on your application for[Job Title]. Your application has been moved to the [Hiring Stage] stage.

We will be reaching out to you soon.
Best Regards,

[Your Name/Agency Name]

For Example:

Subject: Update From Netsky Consultancy On Your Job Application

Hey Mark,
Hope you are doing well!

Just wanted to give you an update on your application for Marketing Manager. Your application has been moved to the Shortlisted stage.

We will be reaching out to you soon.
Best Regards,

Richard, XYZ Recruitment Agency

For Clients

5. Cold Email To Prospective Clients

Subject: Do You Want More Candidates?

Hi [Prospect_Name],

I’m [Your Name] from [Agency Name]. We specialize in [Your Recruitment Specialization For Target Type Of Client]. We’ve worked with companies like [Insert 2–3 Clients Here Relative To The Vertical] to [What You have done for that client].

Would you be interested in getting on a quick call to see if we’d be a good fit for your organization?

Have a great day!

For Example:

Subject: Do You Want More Candidates?

Hi Rob,

I’m Jessica from Netsky Consultancy. We specialize in IT Recruitment. We’ve worked with companies like Apple, Samsung to provide senior developers.

Would you be interested in getting on a quick call to see if we’d be a good fit for your organization?

Have a great day!

6. Client Follow up

Subject: Following Up On My Last Message

Hi [Prospect Name],

I’m reaching out to you again because I’m certain that my firm will be able to get you the candidates that [Company Name] needs!

Just reply to this email and we’ll take things forward.

We’ve worked with [Similar Company] and placed X Candidates in [Technical/Executive] Roles. This is why I’m confident that we’ll be able to help [Company Name] too.

Look forward to working with you!

For Example:

Subject: Following Up On My Last Message

Hi Rob,

I’m reaching out to you again because I’m certain that my firm will be able to get you the candidates that Apple needs!

Just reply to this email and we’ll take things forward.

We’ve worked with Samsung and placed 7 Candidates in Executive Roles. This is why I’m confident that we’ll be able to help Apple too.

Look forward to working with you!

7. Submitting Shortlisted Candidates

Subject: Submitting Shortlisted Candidates For [Job Title]

Hello [Client Name],

Hope you are doing well!

I’ve shortlisted candidates for [Job Title]. Please refer to the attachments for the list of candidates. You can give me your feedback by replying to this email.

Best Regards!

For Example:

Subject: Submitting Shortlisted Candidates For Project Management

Hello Rob,

Hope you are doing well!

I’ve shortlisted candidates for Project Management. Please refer to the attachments for the list of candidates.

You can give me your feedback by replying to this email.

Best Regards!

Pro Tip: If you are still sending excel files to your clients, maybe you should step up your game and move towards using a recruitment agency software like Recruit CRM. So, instead of sending a static file, you can send a dynamic link of shortlisted candidates and get feedback right into your recruitment database.

Since you are still with us, we have some interesting facts & more email templates for you!

Total Number of email accounts: 4.6 billion

Business emails sent/received daily: 212 billion

Business emails sent/received per day per person: 131

Percentage of email SPAM: 45%

Percentage of SPAM that gets delivered: 9%

Percentage of B2B emails that contain marketing messages: 54%

Percentage of consumers who check their email daily: 91%

Percentage of consumers who made a purchase because of an email: 66%

The average click-through rate of B2B marketing emails: 1.7%

Percentage of email opens that occur with two days of sending: 76%

Turn effective emails into templates you can use at scale with Right Inbox’s email template feature. Save time while adding consistency to your email communication.

Originally published at https://recruitcrm.io.

Recruit CRM builds cloud-based software for the Global Recruitment & Staffing Industry. We are on a mission to help recruitment firms grow faster effortlessly.